terms-of-reference

MANDATE

The CFPFA is a federation of professional foresters associations. Its role is to:

  • Promote consistency in the regulation of professional foresters in Canada.
  • Coordinate and communicate on those issues that affect the regulation of professional foresters in Canada.
  • Enable the movement of professional foresters between jurisdictions through compliance with federal and provincial labour mobility agreements.(1)
  • Develop and maintain the certification standards for professional foresters in Canada.
  • Provide advice to the Canadian Forestry Accreditation Board (CFAB)(2) on the nature and content of education programs required for professional foresters.


    STRUCTURE

    The CFPFA exists as an unincorporated body. It may adopt any corporate structure its members deem appropriate in the future.


    Current Membership

    Regulatory Body Members

    Association of British Columbia Forest Professionals (ABCFP)

    College of Alberta Professional Foresters (CAPF)

    Association of Saskatchewan Forestry Professionals (ASFP)

    Ontario Professional Foresters Association (OPFA)

    Ordre des ingénieurs forestiers du Québec (OIFQ)

    Association of Registered Professional Foresters of New Brunswick (ARPFNB)

    Registered Professional Foresters Association of Nova Scotia, (RPFANS)

    Association of Registered Professional Foresters of Newfoundland and Labrador (RPFNL)


    Non-Regulatory Body members

    Canadian Institute of Forestry (CIF/IFC)(3)

    Canadian Forestry Accreditation Board (CFAB)


    Committees

    Central Assessment Authority (CAA)(4)


    FUNCTION

    The CFPFA will consider admission of new professional forester regulatory bodies when established through legislation.


    Regulatory body members will act as Chair for the CFPFA on a rotating basis, beginning at the start of each calendar year. The Chair shall rotate in the following order: ABCFP; CAPF; ASFP; OPFA; OIFQ; ARPFNB; RPFANS, and RPFNL. A permanent staff member or elected officer of the member agency shall hold the Chair position. The member agency next in the rotation for Chair holds the Vice-Chair position for the CFPFA. The Vice-Chair will record meeting notes. A designated member will archive final records.


    New regulatory bodies are added to the rotation for Chair upon acceptance into CFPFA membership.


    The CFPFA may contract for Secretariat services.


    MEETINGS

  • The CFPFA shall meet at least once each calendar year.
  • There will be an Annual General Meeting at which the incoming Chair and budget for the upcoming year are approved.

  • The Chair or a member agency may request additional meetings of the CFPFA to deal with new or ongoing business.

  • The Annual General Meeting is normally a face-to-face meeting. Teleconference or other electronic means may be used for any meetings.

  • The CFPFA shall be free to develop and adopt its own procedures to follow at meetings. If there are no such procedures, Robert’s Rules of Order will govern.

  • Quorum for any meeting shall be a majority of the membership.

  • Decisions of CFPFA shall be reached by consensus of all members. However if a consensus cannot be reached a vote may be taken to make a decision.

  • CFPFA members may have to consult with their organization to bind their organization on issues discussed and decisions reached at meetings. The responsibility lies with members to convey decisions that their Associations make back to CFPFA.

    FUNDING
  • The Federation shall be funded by the member agencies according to a formula developed and approved from time to time by the CFPFA. (See Appendix A for a description of the current funding formula and its application.
  • The CFPFA shall forward invoices to the member agencies for payment at appropriate times each year.
  • The CFPFA may seek funds from outside sources when it deems it appropriate.


    APPENDIX "A" - Funding Formula

    The CFPFA annual membership dues are comprised of a base assessment and a supplementary assessment.

    1) Base assessment


    The base assessment is $100 for each regulatory member.
    The base assessment for the CIF is 10% of the Federation’s approved budget.


    2) Supplementary assessment

    The supplementary assessment is the difference between the approved budget and the total base assessment. It is derived from the annual reporting of full, practicing membership numbers as at the beginning of each calendar year by all regulatory members.

    The individual assessments are calculated, pro rata, for all regulatory member agencies based on the reported membership numbers and the overall budget. Member agencies whose assessments from this calculation are $100 or less are then exempted from the supplementary assessment process. Assessment for the balance of the approved budget, i.e., over and above the total base assessment, is apportioned to the remaining member agencies based on their membership numbers.

    The overall assessment to each member agency is the combination of its base and, if any, supplementary assessments.

    The CIF does not participate in the supplementary assessment.


    Note: As of the date of this document, the minimum member agency dues payment in a given year shall be $100.



    1) This includes the Mutual Recognition Agreement signed in Fredericton, September 12, 2008.

    2) CFAB is an instrument of the CFPFA and is responsible for the accreditation of university forestry programs in Canada.

    3) The CIF/IFC holds one seat on the CFPFA on behalf of provinces that do not have their own Professional Association and have not met the membership requirements for joining the CFPFA.

    4) CAA is responsible for the certification assessment of individuals who are not graduates of CFAB accredited programs.



    Approved: February 13, 2013